Workday Time Entry
The Student Employment Office is committed to providing accurate and timely payments to all Smith students. We operate in full compliance with college policies, as well as state and federal regulations. Student employees are paid bi-weekly, every other Friday, for the period covered from Sunday to Saturday in the previous two weeks.
Workday Timesheets
Workday timesheets are the official record of time worked and are used for payroll processing. Students are required to record hours worked each day per position. Timesheets must be submitted for approval no later than 10 a.m. each Monday.
Workday is the enterprise platform for human resources and administrative, staff, and student employment.
Workday can be accessed via the Smith Portal. You can also use the Help Site or log into your Smith portal, selecting Workday and then selecting the Workday Help Site icon on your home screen. Please review the Payroll and Student Employment Sections. You will login to Workday using your Smith credentials.
If you are having trouble logging in, please contact the Smith Workday Help team at workday-help@smith.edu.
Workday Timesheets
Workday timesheets are the official record of time worked and are used for payroll processing. Students are required to record hours worked each day per position. Timesheets must be submitted for approval no later than 10 a.m. each Monday.
Workday is the enterprise platform for human resources and administrative, staff, and student employment.
Workday can be accessed via the Smith Portal. You can also use the Help Site or log into your Smith portal, selecting Workday and then selecting the Workday Help Site icon on your home screen. Please review the Payroll and Student Employment Sections. You will login to Workday using your Smith credentials.
If you are having trouble logging in, please contact the Smith Workday Help team at workday-help@smith.edu.
Pay Schedules
| Period ID | Period Start Date | Period End Date | Payroll Payment Date |
Timesheet Approval Deadline (10:00 AM) |
|---|---|---|---|---|
| 1 | 12/15/2024 | 12/28/2024 | 1/3/2025 | 12/31/2024 |
| 2 | 12/29/2024 | 1/11/2025 | 1/17/2025 | 1/14/2025 |
| 3 | 1/12/2025 | 1/25/2025 | 1/31/2025 | 1/28/2025 |
| 4 | 1/26/2025 | 2/8/2025 | 2/14/2025 | 2/11/2025 |
| 5 | 2/9/2025 | 2/22/2025 | 2/28/2025 | 2/25/2025 |
| 6 | 2/23/2025 | 3/8/2025 | 3/14/2025 | 3/11/2025 |
| 7 | 3/9/2025 | 3/22/2025 | 3/28/2025 | 3/25/2025 |
| 8 | 3/23/2025 | 4/5/2025 | 4/11/2025 | 4/8/2025 |
| 9 | 4/6/2025 | 4/19/2025 | 4/25/2025 | 4/22/2025 |
| 10 | 4/20/2025 | 5/3/2025 | 5/9/2025 | 5/6/2025 |
| 11 | 5/4/2025 | 5/17/2025 | 5/23/2025 | 5/20/2025 |
| 12 | 5/18/2025 | 5/31/2025 | 6/6/2025 | 6/3/2025 |
| 13 | 6/1/2025 | 6/14/2025 | 6/20/2025 | 6/17/2025 |
| 14 | 6/15/2025 | 6/28/2025 | 7/3/2025 | 6/30/2025 |
| 15 | 6/29/2025 | 7/12/2025 | 7/18/2025 | 7/15/2025 |
| 16 | 7/13/2025 | 7/26/2025 | 8/1/2025 | 7/29/2025 |
| 17 | 7/27/2025 | 8/9/2025 | 8/15/2025 | 8/12/2025 |
| 18 | 8/10/2025 | 8/23/2025 | 8/29/2025 | 8/26/2025 |
| 19 | 8/24/2025 | 9/6/2025 | 9/12/2025 | 9/9/2025 |
| 20 | 9/7/2025 | 9/20/2025 | 9/26/2025 | 9/23/2025 |
| 21 | 9/21/2025 | 10/4/2025 | 10/10/2025 | 10/7/2025 |
| 22 | 10/5/2025 | 10/18/2025 | 10/24/2025 | 10/21/2025 |
| 23 | 10/19/2025 | 11/1/2025 | 11/7/2025 | 11/4/2025 |
| 24 | 11/2/2025 | 11/15/2025 | 11/21/2025 | 11/18/2025 |
| 25 | 11/16/2025 | 11/29/2025 | 12/5/2025 | 12/2/2025 |
| 26 | 11/30/2025 | 12/13/2025 | 12/19/2025 | 12/16/2025 |
| Period ID | Period Start Date | Period End Date | Payroll Payment Date |
Timesheet Approval Deadline (10:00 AM) |
|---|---|---|---|---|
|
19 |
8/24/2025 |
9/6/2025 |
9/12/2025 |
9/9/2025 |
| 20 | 9/7/2025 | 9/20/2025 | 9/26/2025 | 9/23/2025 |
| 21 | 9/21/2025 | 10/4/2025 | 10/10/2025 | 10/7/2025 |
| 22 | 10/5/2025 | 10/18/2025 | 10/24/2025 | 10/21/2025 |
| 23 | 10/19/2025 | 11/1/2025 | 11/7/2025 | 11/4/2025 |
| 24 | 11/2/2025 | 11/15/2025 | 11/21/2025 | 11/18/2025 |
| 25 | 11/16/2025 | 11/29/2025 | 12/5/2025 | 12/2/2025 |
| 26 | 11/30/2025 | 12/13/2025 | 12/19/2025 | 12/16/2025 |
| 1 | 12/14/2025 | 12/27/2025 | 1/2/2026 | 12/30/2025 |
| 2 | 12/28/2025 | 1/10/2026 | 1/16/2026 | 1/13/2026 |
| 3 | 1/11/2026 | 1/24/2026 | 1/30/2026 | 1/27/2026 |
| 4 | 1/25/2026 | 2/7/2026 | 2/13/2026 | 2/10/2026 |
| 5 | 2/8/2026 | 2/21/2026 | 2/27/2026 | 2/24/2026 |
| 6 | 2/22/2026 | 3/7/2026 | 3/13/2026 | 3/10/2026 |
| 7 | 3/8/2026 | 3/21/2026 | 3/27/2026 | 3/24/2026 |
| 8 | 3/22/2026 | 4/4/2026 | 4/10/2026 | 4/7/2026 |
| 9 | 4/5/2026 | 4/18/2026 | 4/24/2026 | 4/21/2026 |
| 10 | 4/19/2026 | 5/2/2026 | 5/8/2026 | 5/5/2026 |
| 11 | 5/3/2026 | 5/16/2026 | 5/22/2026 | 5/19/2026 |
Please note: Approval deadlines are subject to change due to holidays; notifications will be sent if the schedule is impacted.
For questions, please email payroll@smith.edu.
| Period ID | Period Start Date | Period End Date | Payroll Payment Date |
Timesheet Approval Deadline (10:00 AM) |
|---|---|---|---|---|
| 14 | 6/15/2025 | 6/28/2025 | 7/3/2025 | 6/30/2025 |
| 15 | 6/29/2025 | 7/12/2025 | 7/18/2025 | 7/15/2025 |
| 16 | 7/13/2025 | 7/26/2025 | 8/1/2025 | 7/29/2025 |
| 17 | 7/27/2025 | 8/9/2025 | 8/15/2025 | 8/12/2025 |
| 18 | 8/10/2025 | 8/23/2025 | 8/29/2025 | 8/26/2025 |
| 19 | 8/24/2025 | 9/6/2025 | 9/12/2025 | 9/9/2025 |
| 20 | 9/7/2025 | 9/20/2025 | 9/26/2025 | 9/23/2025 |
| 21 | 9/21/2025 | 10/4/2025 | 10/10/2025 | 10/7/2025 |
| 22 | 10/5/2025 | 10/18/2025 | 10/24/2025 | 10/21/2025 |
| 23 | 10/19/2025 | 11/1/2025 | 11/7/2025 | 11/4/2025 |
| 24 | 11/2/2025 | 11/15/2025 | 11/21/2025 | 11/18/2025 |
| 25 | 11/16/2025 | 11/29/2025 | 12/5/2025 | 12/2/2025 |
| 26 | 11/30/2025 | 12/13/2025 | 12/19/2025 | 12/16/2025 |
| 1 | 12/14/2025 | 12/27/2025 | 1/2/2026 | 12/30/2025 |
| 2 | 12/28/2025 | 1/10/2026 | 1/16/2026 | 1/13/2026 |
| 3 | 1/11/2026 | 1/24/2026 | 1/30/2026 | 1/27/2026 |
| 4 | 1/25/2026 | 2/7/2026 | 2/13/2026 | 2/10/2026 |
| 5 | 2/8/2026 | 2/21/2026 | 2/27/2026 | 2/24/2026 |
| 6 | 2/22/2026 | 3/7/2026 | 3/13/2026 | 3/10/2026 |
| 7 | 3/8/2026 | 3/21/2026 | 3/27/2026 | 3/24/2026 |
| 8 | 3/22/2026 | 4/4/2026 | 4/10/2026 | 4/7/2026 |
| 9 | 4/5/2026 | 4/18/2026 | 4/24/2026 | 4/21/2026 |
| 10 | 4/19/2026 | 5/2/2026 | 5/8/2026 | 5/5/2026 |
| 11 | 5/3/2026 | 5/16/2026 | 5/22/2026 | 5/19/2026 |
| 12 | 5/17/2026 | 5/30/2026 | 6/5/2026 | 6/2/2026 |
| 13 | 5/31/2026 | 6/13/2026 | 6/18/2026 | 6/15/2026 |
Student payroll begins September 4, 2025 (first day of classes) and ends May 8, 2026 (last day of final exams)
*Fall Semester: September 4, 2025–December 19, 2025
+ Spring Semester: January 26, 2026–May 8, 2026
| Period ID | Period Start Date | Period End Date | Payroll Payment Date |
Timesheet Approval Deadline (10:00 AM) |
Payroll Payment Date |
|---|---|---|---|---|---|
| *19 | 8/24/2025 | 9/6/2025 | 9/8/2025 | 9/9/2025 | 9/12/2025 |
| *20 | 9/7/2025 | 9/20/2025 | 9/22/2025 | 9/23/2025 | 9/26/2025 |
| *21 | 9/21/2025 | 10/4/2025 | 10/6/2025 | 10/7/2025 | 10/10/2025 |
| *22 | 10/5/2025 | 10/18/2025 | 10/20/2025 | 10/21/2025 | 10/24/2025 |
| *23 | 10/19/2025 | 11/1/2025 | 11/3/2025 | 11/4/2025 | 11/7/2025 |
| *24 | 11/2/2025 | 11/15/2025 | 11/17/2025 | 11/18/2025 | 11/21/2025 |
| *25 | 11/16/2025 | 11/29/2025 | 12/1/2025 | 12/2/2025 | 12/5/2025 |
| *26 | 11/30/2025 | 12/13/2025 | 12/15/2025 | 12/16/2025 | 12/19/2025 |
| *1 | 12/14/2025 | 12/27/2025 | 12/29/2025 | 12/30/2025 | 1/2/2026 |
| J2 | 12/28/2025 | 1/10/2026 | 1/12/2026 | 1/13/2026 | 1/16/2026 |
| J3 | 1/11/2026 | 1/24/2026 | 1/26/2026 | 1/27/2026 | 1/30/2026 |
| +4 | 1/25/2026 | 2/7/2026 | 2/9/2026 | 2/10/2026 | 2/13/2026 |
| +5 | 2/8/2026 | 2/21/2026 | 2/23/2026 | 2/24/2026 | 2/27/2026 |
| +6 | 2/22/2026 | 3/7/2026 | 3/9/2026 | 3/10/2026 | 3/13/2026 |
| +7 | 3/8/2026 | 3/21/2026 | 3/23/2026 | 3/24/2026 | 3/27/2026 |
| +8 | 4/5/2026 | 4/18/2026 | 4/20/2026 | 4/21/2026 | 4/24/2026 |
| +9 | 4/5/2026 | 4/18/2026 | 4/20/2026 | 4/21/2026 | 4/24/2026 |
| +10 | 4/19/2026 | 5/2/2026 | 5/4/2024 | 5/5/2026 | 5/8/2026 |
| +11 | 5/3/2026 | 5/16/2026 | 5/18/2026 | 5/19/2026 | 5/22/2026 |
*Before a student can begin working Form I-9, Withholding Elections and Payment Elections must be completed in Workday.
*Students will not be able to enter time for their position until they are hired by the Manager in Workday.