Registrar

The Office of the Registrar maintains the permanent academic records of all students. The office is responsible for course registration, classroom scheduling, transcripts, transfer credit, certification of enrollments, issuing diplomas and producing the schedule of classes.

Dates and Deadlines

2024–25

Date(s) Details
Thursday, August 29 Central check-in for new students
Friday, August 30
3:15–4:15 p.m. 
 		 Registration for entering students
Tuesday, September 3 
8 a.m.
  • Classes begin
  • Beginning of add/drop period
Monday, September 9

Last day to:

  • add a Smith course online
  • submit a special studies form
Monday, September 16

Last day to:

  • drop a course online
  • add course via course eligibility waiver (permission) form
  • add a Five College course
  • add/drop a first half semester course
  • submit music lesson form
Monday, September 23

Last day to:

  • add a Smith course with class dean permission
  • for Ada Comstock Scholars to drop a course without financial consequence
Wednesday, October 9
  • drop a full-semester course
  • free drop or change grading option in a first-half-semester course (contact your class dean)
Saturday, October 12-Tuesday, October 15 Fall Break
Wednesday, October 16 Faculty: Mid-semester grades due
Tuesday, November 5–Friday, November 15 Advising and registration for spring 2025
Wednesday, November 6

Last day to:

  • change grading option in Smith course
  • add/drop a second-half-semester course
  • free drop a full semester course (contact your class dean)
Tuesday, November 12 Cromwell Day (morning and afternoon classes only canceled)
Monday, November 25 Last day to free drop or change grading option in a second-half-semester course (contact your class dean)
Wednesday, November 27–Sunday, December 1 Thanksgiving break
Monday, December 9 Faculty: Exam copies due in registrar's office
Tuesday, December 10 Classes end
Wednesday, December 11–Saturday, December 14 Pre-examination study period
Sunday, December 15–Wednesday, December 18 Final examinations
Thursday, December 19–Sunday, January 5 Winter recess
Monday, January 6, 2025 
12 p.m. (Noon)		 Faculty: Final grades due for fall semester

Date(s) Details
Monday, January 6 Interterm instruction begins 
Add/drop dates vary by course
Monday, January 20 Martin Luther King, Jr. Day (all classes canceled)
Friday, January 24 Interterm ends
Monday, February 3 
12 p.m. (Noon)		 Faculty: Interterm grades due

Date(s) Details
TBD Orientation for entering students (Adas and transfer students)
Monday, January 27 
8 a.m.
  • Classes begin
  • Beginning of add/drop period
Friday, January 31

Last day to:

  • add a Smith course online
  • submit a special studies form
Friday, February 7

Last day to:

  • drop a course online
  • add course via course eligibility waiver (permission) form
  • add a Five College course
  • add/drop a first half semester course
  • submit music lesson form
Friday, February 14

Last day:

  • to add a Smith course with class dean permission
  • for Ada Comstock Scholars to drop a course without financial consequence
Thursday, February 20 Rally Day (afternoon classes canceled)
Friday, February 28

Last day to:

  • drop a full-semester course
  • free drop or change the grading option in a first-half-semester course (contact your class dean)
Saturday, March 15-Sunday, March 23 Spring break
Monday, March 24 Faculty: Mid-semester grades due
Friday, April 4

Last day to:

  • Change the grading option in Smith course
  • add/drop a second-half-semester course
  • use free drop option (contact your class dean)
Tuesday, April 8–Friday, April 18 Advising and registration for Fall 2025
Friday, April 18 Last day to free drop or change grading option in second-half semester course
Friday, April 25 Collaborations (tentative; afternoon classes canceled at discretion of the instructor)
Monday, April 28 Faculty: Exam copies due in registrar's office
Friday, May 2 Classes end
Saturday, May 3–Monday, May 5 Pre-examination study period
Tuesday, May 6–Friday, May 9 Final examinations
Monday, May 12 Faculty: senior grades and graduate student grades due by 12 p.m. (Noon)
Sunday, May 18 Commencement
Monday, May 19 Faculty: non-senior grades due 12 p.m. (Noon)

2025–26

Date(s) Details
TBD Central check-in for new students
TBD Registration for entering students
Thursday, September 4 
8 a.m.
  • Classes begin
  • Beginning of add/drop period
Wednesday, September 10

Last day to:

  • add a Smith course online
  • submit a special studies form
Wednesday, September 17

Last day to:

  • drop a course online
  • add course via course eligibility waiver (permission) form
  • add a Five College course
  • add/drop a first half semester course
  • submit music lesson form
Wednesday, September 24

Last day to:

  • add a Smith course with class dean permission
  • for Ada Comstock Scholars to drop a course without financial consequence
Friday, October 10

Last day to:

  • drop a full-semester course
  • free drop or change grading option in a first-half-semester course (contact your class dean)
Saturday, October 11–Tuesday, October 14 Fall Break
Monday, October 20 Faculty: Mid-semester grades due
Tuesday, November 4–Friday, November 14 Advising and registration for spring 2026
Thursday, November 6 Cromwell Day (tentative; morning and afternoon classes only canceled)
Friday, November 7

Last day to:

  • change grading option in Smith course
  • add/drop a second-half-semester course
  • free drop a full semester course (contact your class dean)
Tuesday, November 25 Last day to free drop or change grading option in a second-half-semester course (contact your class dean)
Wednesday, November 26–Sunday, November 30 Thanksgiving break
Monday, December 8 Faculty: Exam copies due in registrar’s office
Thursday, December 11 Classes end
Friday, December 12–Monday, December 15 Pre-examination study period
Tuesday, December 16–Friday, December 19 Final examinations
Saturday, December 20–Sunday, January 4 Winter recess
Tuesday, January 6, 2026 
12 p.m. (Noon)		 Faculty: Final grades due for fall semester

Date(s) Details
Monday, January 5
  • Interterm instruction begins 
  • Add/drop dates vary by course
Monday, January 19 Martin Luther King, Jr. Day (all classes canceled)
Friday, January 23 Interterm ends
Monday, February 2 
12 p.m. (Noon)		 Faculty: Interterm grades due

Date(s) Details
TBD Orientation for entering students (Adas and transfer students)
Monday, January 26 
8 a.m.
  • Classes begin
  • Beginning of add/drop period
Friday, January 30

Last day to:

  • add a Smith course online
  • submit a special studies form
Friday, February 6

Last day to:

  • drop a course online
  • add course via course eligibility waiver (permission) form
  • add a Five College course
  • add/drop a first half semester course
  • submit music lesson form
Wednesday, February 13

Last day:

  • to add a Smith course with class dean permission
  • for Ada Comstock Scholars to drop a course without financial consequence
Thursday, February 19 Rally Day (tentative; afternoon classes canceled)
Friday, February 27

Last day to:

  • drop a full-semester course
  • free drop or change the grading option in a first-half-semester course (contact your class dean)
Saturday, March 14-Sunday, March 22 Spring Break
Monday, March 23 Faculty: Mid-semester grades due
Friday, April 3

Last day to:

  • Change the grading option in Smith course
  • add/drop a second-half-semester course
  • use free drop option (contact your class dean)
Tuesday, April 7–Friday, April 17  Advising and registration for Fall 2026
Friday, April 17 Last day to free drop or change grading option in second-half semester course
Friday, April 19 Collaborations (tentative; afternoon classes canceled at discretion of the instructor)
Monday, April 27 Faculty: Exam copies due in registrar’s office
Friday, May 1 Classes end
Saturday, May 2–Monday, May 4 Pre-examination study period
Tuesday, May 5–Friday, May 8 Final examinations
Monday, May 11 Faculty: senior grades and graduate student grades due by 12 p.m (Noon)
Sunday, May 17 Commencement
Monday, May 18 Faculty: non-senior grades due 12 p.m. (Noon)

Course Registration

General Information Registration Guidelines Interterm Registration For Smith Employees For Auditors

Our Team

Gretchen B. Herringer

Registrar
​413-585-2550

Karen H. Sise AC ’10

Associate Registrar
Enrollment Services and Operations
Add/drops; change of grading option; JYA grades; exams coordinator; pre-matriculation, leave, and transfer credit; registration for Five College students.
413-585-2554

Phoebe LaMont

Assistant Registrar
Degree Programs and Advising Support
Changes to enrollment status; degree audits; diplomas; program of study changes.
413-585-2558

Brenda Olinski

Registrar Systems Analyst
Systems support, surveys, reporting, grades.
413-585-2553

Jennifer Burwell

Senior Assistant Registrar
Curriculum and Scheduling
​Schedules classes and rooms; Five College registration for Smith students.
413-585-2555

Jen Markey

Assistant Registrar for Enrollment and Systems
Reporting
413-585-2552

Christa Smith

Registration and Records Assistant
Transcripts; Enrollment and degree verifications. Notary Public.
413-585-2556

 

Contact Office of the Registrar

College Hall 102

Smith College

Northampton, MA 01063

Phone: 413-585-2550 Email: registrar@smith.edu

Office Hours

8:30 a.m.– 4:30 p.m. Monday through Friday

Closed from 12:30-1:30 p.m. Wednesdays and Fridays for lunch

Summer Office Hours

8 a.m.– 4 p.m. Monday through Friday